City Council Agenda

AGENDA FOR THE REGULAR MEETING OF THE
ALBERT LEA CITY COUNCIL
City Council Chambers
7:00 p.m. – November 22, 2021

Council meetings air on Charter Communications Channel 180 in the City of Albert Lea Monday, Wednesday and Friday evenings at 7:00 p.m. and Tuesday and Thursday mornings at 9:00 a.m.

Watch meetings live and on demand on our website here.

You can attend the meeting in listen-only mode on Zoom using this link: https://us02web.zoom.us/j/87941120277
You will have an opportunity to speak during the public forum using the raise hand feature.

I. CALL TO ORDER AND ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. CEREMONIAL ITEMS

A. Proclamation Declaring Small Business Saturday

IV. PUBLIC FORUM

V. CONSENT AND APPROVAL OF AGENDA

A. Approve Minutes Of The November 8, 2021 Regular Council Meeting
B. Approve Minutes Of The November 8, 2021 Work Session
C. Resolution Amending Professional Services Agreement With SRF Consulting Group For The East Main Street Resurfacing & Trail Project – TH-65 to CSAH 38 (Job 1805)
D. Resolution Approving Temporary Agreement With The Minnesota Department of Transportation – East Main Street (Job 1806)

VI. PETITIONS, REQUESTS AND COMMUNICATIONS

VII. UNFINISHED BUSINESS

VIII. NEW BUSINESS

A. Resolution And Public Hearing Levying Special Assessments for Miscellaneous Delinquent Water/Sewer Accounts And Miscellaneous Delinquent Accounts Receivable
B. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within The City Of Albert Lea For The Purpose Of Funding Development Costs For Construction Of A New Single-Family Home – 1718 Keystone Drive
C. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within The City Of Albert Lea For The Purpose Of Funding Development Costs For Construction Of A New Single-Family Home – 1814 Tiger Ridge Drive

D. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within the City of Albert Lea For The Purpose of Funding Development Costs For Construction Of a New Single-Family Home – 1710 Keystone Drive
E. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within the City of Albert Lea For The Purpose of Funding Development Costs For Construction Of a New Single-Family Home – 1623 Massee Street
F. Resolution Authorizing Order For Removal Of Hazardous Structures And Abatement Of Nuisance Located at 720 Minnesota Street, Albert Lea, Minnesota

IX. MAYOR AND COUNCIL REPORTS

X. CITY MANAGER REPORT

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract With Councilmember Al D. Brooks
B. Resolution Approving Claims
(1). Presentation of Claims Over $25,000

XII. ADJOURNMENT

MEMO

To: Mayor and City Council
From: Administration
Date: November 22, 2021
Re: November 22, 2021 City Council Meeting Report (What’s Behind It)

V. CONSENT AND APPROVAL OF AGENDA

C. Resolution Amending Professional Services Agreement with SRF Consulting Group for The East Main Street Resurfacing & Trail Project (Job 1805) – On July 27, 2020 the City of Albert Lea entered into a professional services agreement with SRF Consulting Group, Inc. for the East Main Street Resurfacing and Trail Project (Job 1805). Part of the scope of services was to incorporate drainage improvements that would reduce the risk of flooding near the intersection of E. Main Street and CSAH 38. As outlined in the attached letter, it was initially assumed that new storm sewer could be installed along CSAH 38 leading south to provide this improvement. After investigation, it was found that the area instead drains into a private storm sewer on the south side of E Main toward I-35. Improving the drainage would not have been possible while maintaining the connection to the private system, so a new storm sewer system was designed within the City right-of-way that will drain the area to the large culverts that run underneath I-35.

Taking on this additional design resulted in increased design phase fees, additional wetland costs and additional stormwater modeling from SRF, and will require additional time from their inspection and project management teams during construction. SRF is requesting an amendment to the Professional Services Agreement for an additional “not to exceed” fee for design services in the amount of $55,159 and an estimated increase for construction phase services in the amount of $120,611. The construction phase is time and materials and based on an 18-week construction period vs. the original estimate of 14 weeks without the stormwater piece. Staff will work to minimize this construction period. Staff recommends approval.

See attached resolution and agreement.

D. Resolution Approving Temporary Agreement with MNDOT For East Main Street (Job 1806) – The City of Albert Lea and Minnesota Department of Transportation will be partnering to complete a resurfacing, shared-user trail installation and flood mitigation project on Trunk Highway 65 (E. Main Street) in 2022. Flood mitigation efforts include raising a portion of the road between Newton Avenue and Elizabeth Avenue. This work will affect the City-owned property at 404 E. Main Street. A portion of that property will require regrading, turf reestablishment and other work that will match the new improvements. A temporary Easement Agreement is required to give permission to MnDOT and its contractors to access this property and complete the improvements.

MnDOT has prepared the temporary easement agreement for the City’s consideration. The attached resolution would authorize the Mayor and City Manager to enter into the temporary easement agreement with MnDOT. Staff recommends approval.
See attached resolution and agreement.

VIII. NEW BUSINESS

A. Resolution and Public Hearing Levying Special Assessments for Miscellaneous Delinquent Water/Sewer Accounts And Miscellaneous Delinquent Accounts Receivable – A public hearing is being held to receive input on adopting the final assessments for delinquent water/sewer accounts and miscellaneous delinquent accounts receivable per the Code of Ordinances. These assessments are payable with terms of one year at 3.01% interest. Staff recommends approval.
See attached resolution and listing.

B. Resolution and Public Hearing Authorizing Housing Tax Abatement on Property Within The City Of Albert Lea For The Purpose Of Funding Development Costs For Construction Of A New Single-Family Home – 1718 Keystone Drive – A public hearing is being held to receive input on granting a housing tax abatement for property located at Parcel #34-448-0040 in the City of Albert Lea, for the construction of a new single family home. The abatement will assist in property improvement and increase tax base for the community. The School District and Freeborn County have also agreed to retain the tax abatement for this project. Staff recommends approval.
See attached resolution.

C. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within The City Of Albert Lea For The Purpose Of Funding Development Costs For Construction Of A New Single-Family Home – 1814 Tiger Ridge Drive – A public hearing is being held to receive input on granting a housing tax abatement for property located at Parcel #34.417.0250 in the City of Albert Lea, for the construction of a new single family home. The abatement will assist in property improvement and increase tax base for the community. The School District and Freeborn County have also agreed to retain the tax abatement for this project. Staff recommends approval.
See attached resolution.

D. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within the City of Albert Lea For The Purpose of Funding Development Costs For Construction Of a New Single-Family Home – 1710 Keystone Drive – A public hearing is being held to receive input on granting a housing tax abatement for property located at Parcel #34-448-0020 in the City of Albert Lea, for the construction of a new single family home. The abatement will assist in property improvement and increase tax base for the community. The School District and Freeborn County have also agreed to retain the tax abatement for this project. Staff recommends approval.
See attached resolution.

E. Resolution And Public Hearing Authorizing A Housing Tax Abatement On Property Within the City of Albert Lea For The Purpose of Funding Development Costs For Construction Of a New Single-Family Home – 1623 Massee Street – A public hearing is being held to receive input on granting a housing tax abatement for property located at Parcel #34-103-0511 in the City of Albert Lea, for the construction of a new single family home. The abatement will assist in property improvement and increase tax base for the community. The School District and Freeborn County have also agreed to retain the tax abatement for this project. Staff recommends approval.
See attached resolution.

F. Resolution Authorizing Order for Removal of Hazardous Structure And Abatement Of Nuisance Located At 720 Minnesota Street, Albert Lea, Minnesota – The attached resolution would authorize the removal and abatement of hazardous structures located at 720 Minnesota Street. There will be a brief presentation by the City Building Official. Staff recommends approval.
See attached resolution & exhibit.

XI. APPROVAL OF CLAIMS

A. Resolution Approving Contract With Councilmember Al D. Brooks – The attached resolution directs the Mayor and City Treasurer to make payment in the amount of $270.75 on behalf of the City for a claim from Brooks Safety Equipment and to issue payment for filing the affidavit of official interest by the interested official, Councilor Brooks.
See attached resolution.

B. Resolution Approving Claims – The attached resolution directs the Mayor and City Treasurer to issue the payment of claims as presented in the Detail of Claims report.
(1). Large Claims Over $25,000 – When applicable, staff will present and display any claims over $25,000 for the public’s viewing, transparency and education.